Whether you’re a solo entrepreneur or managing a team of hundreds, meetings are an important part of any business. While there are plenty of apps and tools for scheduling meetings, it’s also important to have the right software in place to keep track of all your meetings. Coworking management software can help you centralize your meetings—and everything else related to them as well. Here’s how.
Centralizing meetings, times, and locations
To centralize meetings, times, and locations, you need a way to organize your calendar. You can create a calendar of events and share it with everyone in your company or business. You can then use this shared joint calendar to set up meetings by location and date.
Understanding and utilizing resource capacity
Many people use coworking management software to help them manage their meetings. To understand and utilize resource capacity, it’s important to understand what resource capacity is. Resource capacity refers to the number of people who can be accommodated in a room at any given time. Rooms have different capacities, so you need a way to keep track of this information so that you can plan future meetings accordingly.
Coworking management software allows users to see all available resources for particular rooms in one place, which makes planning meetings much easier and more efficent than it would be otherwise. When planning an event or meeting with coworkers in mind, consider:
- The number of attendees who will attend the event – this will determine how many seats are required at each table;
- The maximum occupancy level per table or room – this information should be included on each floor plan or layout diagram; and
- Any special requirements (such as a handicapped worker needing an elevator).
Creating a more contemporary and modern environment
Coworking spaces will usually have a much larger number of meeting rooms than is necessary for the average business. For example, many small businesses don’t need a large board room with multiple seating arrangements and technology capabilities. With centralized meeting software, you can manage all your coworking space’s meeting rooms from one place and avoid wasting money by only scheduling what you need.
Centralized processes also make it easier for you to plan and schedule your next meeting at an optimal time that works best for everyone involved; this means not having to check when each person has free time before scheduling anything. You’ll also save time by avoiding unnecessary back-and-forth emails between coworkers who aren’t able to attend certain meetings because they’re too far away or have conflicting schedules with other employees or meetings with customers customer.
Conclusion
Coworking management software can help you centralize and streamline your meetings, times, and locations. By centralizing your meetings and locations, you’ll also be able to save money on printing costs as well as travel expenses if any employees need help getting ready for an upcoming event or gathering at another location outside of their usual workplace.